RFP Electronic Health Records System

Event Ends: 01/13/2026 2:00PM PST

Event Name:

RFP Electronic Health Records System

Description:

The Sonoma County Department of Health Services (Department) is pleased to invite you to respond to a Request for Proposals (RFP) for Electronic Health Records System.

Overview:

The Sonoma County Department of Health Services (Department) is pleased to invite you to respond to a Request for Proposals (RFP) for Electronic Health Records System. The Department is seeking a vendor that has experience providing comprehensive EHR systems in a California County Department or Division of Public Health Services. The system should be a single, comprehensive solution to address public health and medication and case management workflows and documentation. The RFP outlines the information necessary to understand the competitive selection process and the required documentation necessary for the submission of proposals. All interested proposers must meet the requirements specified in this RFP. Proposers must have qualified staff on hand for this project and be ready to begin work on the date this project is initiated.

Pre-Bid Conference:

An optional virtual pre-bid conference webinar will be held online via Zoom on Thursday, December 18, 2025, at 10:00 AM to answer questions regarding the RFP specifications and process.

Pre-registration is required.

To register for this event and receive a link to participate, click on the link below:

https://sonomacounty.zoom.us/webinar/register/WN_m9ZVp6h9Syqokb2eAJ9wsA#/registration

After registering, you will receive a confirmation email containing information about joining the pre-bid conference webinar.

Questions:

Proposers are required to submit any and all questions in writing per the schedule in order for staff to prepare written responses. Written responses will be shared with all potential proposers through an addendum on the County’s Supplier Portal. Questions should be sent via e-mail directly to:

To: DHS-Procurement@sonomacounty.gov

Subject: Electronic Health Records System RFP – Questions.

Questions will not be accepted by phone.

Living Wage:

The contractor/franchisee/economic development assistance recipient shall comply with any and all federal, state, and local laws – including, but not limited to the County of Sonoma Living Wage Ordinance – affecting the services provided by this contract/franchise agreement. Without limiting the generality of the foregoing, the contractor/franchisee/economic development assistance recipient expressly acknowledges and agrees that this contract/franchise/economic
development assistance agreement is subject to the provisions of Article XXVI of Chapter 2 of the Sonoma County Code, requiring payment of a living wage to covered employees. Noncompliance during the term of the contract/franchise/economic development assistance agreement will be considered a material breach and may result in termination of the contract/franchise/economic development assistance agreement or pursuit of other legal or administrative remedies.

The link to the Living Wage Ordinance is:
https://sonomacounty.gov/development-services/sonoma-public-infrastructure/living-wage

Supplier Portal:

Login to the County of Sonoma's Supplier Portal to view the RFP and all supplemental documents. You must be registered in the County of Sonoma's Supplier Portal (https://esupplier.sonomacounty.ca.gov/) in order to login and view, upload, and download all solicitation documents, and to submit electronic proposals or bids. For questions regarding the Supplier Portal, email supplier-desk@sonomacounty.gov. It is incumbent upon all interested parties to check for any changes, including updates or addenda, by logging into the County’s Supplier Portal and reviewing the event. For questions regarding the Supplier Portal please email the EFS Supplier Desk at supplier-desk@sonomacounty.gov.

Event Details

Event Id: SC001-0000002108 Round 1 Version 1
Event Starts: 12/02/2025 8:05AM PST
Event Ends: 01/13/2026 2:00PM PST
Header Attachments:  None
Line Attachments:  None

Event URL
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