Contracts and Procurement Unit

Contracting Overview

HSD’s contracting opportunities are accessible to everyone. By becoming an HSD contractor, your work can positively impact the lives of countless community members, including children, families, seniors, disabled adults, and many others.

Located within the HSD Fiscal Division, the Contracts & Procurement Unit (CPU) works closely with Division program staff and HSD contractors to get services out the door and into the community where they belong. We are a very small team striving to make a sometimes-complicated process as easy as we can, all while ensuring compliance with federal, state, and local requirements.

The CPU works to ensure a fair and competitive process supporting good stewardship of taxpayer dollars.  Every contract must start with a procurement, so we encourage all potential contractors to register in the Sonoma County Supplier Portal. FAQ’s, including Bidder registration instructions, can be found here.  

HSD’s contractors should familiarize themselves with the Department’s Fiscal Policies and Information on the Finance page here.

All federally funded contracts are required to follow federal procurement rules outlined in the Code of Federal Regulations: 2 CFR 200. For more information, please refer to the County’s General Information for Federally Funded Contracts page.

In order to contract with the County, all Contractors must comply with the local Living Wage Ordinance and the County Insurance Requirements.

For a general procurement and contracting overview, refer to the Department of Health Services’ presentation here. While not specific to HSD, it includes the general processes followed by County safety net departments.  

Confidentiality and Information Agreements

The following agreements are referenced in Exhibit I: Confidentiality and Information Security Requirements:

• California Department of Social Services (CDSS) Privacy and Security Agreement MOU 25-17
• CDA Agreement No. AD-2223-17 (Aging & Disability Resource Connection) Exhibit D Article XVIII
• CDA Agreement No. MS-2425 (Multipurpose Senior Services Program) Exhibit D Articles XVIII & VI
• CDA Agreement Nos. NM-2324-27 (OCAM-N), OM-2223-27 (OCAM-SS), & CF-2223-27 (CFHL) Exhibit D Article XVIII
• CDA MOU No. AAA-2425-27 Program Guide (Area Plan, Health Insurance Counseling and Advocacy Program, and Medicare Improvements for Patients and Providers Act)
• Department of Health Care Services (DHCS) Medi-Cal Privacy and Security Agreement No. 24-49
• Employment Development Department (EDD) Workforce Inn & Opp Act Subgrant Agreement No AA511040

For more information, contact contracts@schsd.org.